Dealing with a company’s manpower is one of the most important aspects of business operations. Human resource management software has proven to be a valuable aid for HR professionals. With more diverse and sophisticated feature available, HR software has benefits that extend over the traditional functions of human resources.
Vendors that offer HR software provide services to cater to the core functions such as compensation and benefits administration, payroll, and employee records management. There are also tools for scouting talent and engaging with employees as well as managers.
With the variety of tools made available for those who are looking for HR software, it is necessary that the unique needs of the organisation are identified before meeting with vendors and choosing software suitable for implementation.
Core tools in HR software
These pertain to the most vital functions of an HR team which are automated through HR software. Core tools should include the following:
- Administration of employee benefits. This includes employee compensation and benefits packages such as health care plans, life insurance, retirement plans and the like.
- Payroll. This portion of the software takes care of actual salary calculations, factoring in all the necessary deductions for government contributions and taxes. This can also be seamlessly connected with the bank’s online system so that pay can be deposited directly.
- Employee file. This is a database that contains all the personal information of each employee.
- Workforce scheduling and attendance. The purpose of this tool is to effectively track and manage the attendance and schedule of the entire workforce.
These tools need to be augmented with HR software that also allows the management of talent. Examples of such tools are:
- Recruitment. HR software should have the capability to manage, store, and track employee applications. When possible, there should be a direct integration with performing background checks.
- Training. Automated HR tools should also enable the creation of a training portal. The purpose of a centralised training system is that it can help track training progress. It will also help the dissemination of course materials. It should also have the capability to link with certification and training required for internal jobs and testing and reporting tools already integrated.
- Managing compensation and performance-based incentives. Another important feature of HR software (such as Curo HR software as an example) is to effectively manage employee appraisals in relation to compensation and bonuses.
Tools for employee engagement
The core functions of HR will be greatly improved with the help of software. It is also important to include features that are related to employee engagement. The company should encourage collaboration among its stakeholders wherever and whenever. Whenever possible, there must be a portal for employees to access their employee information, review benefits, sign up for training classes and apply for internal job postings.
Most large organisations are already shifting towards this capability in conjunction with the use of fully automated HR processes. Once again, the individual needs of a company should be assessed in order to justify the cost of this investment.