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Three Ways to Secure Your Business’s Email Accounts

You probably know how important it is to secure your presence online, but it’s even more important if you run your own business. If hackers are able to get to your information, your financial accounts, clients’ personal information, and more can all be compromised.

That’s why so many businesses go to great lengths to secure their website, but not all pay the same attention to their methods of communication. This is especially true when it comes to email.

A lot of important information gets shuffled back and forth between emails, so it’s important that you secure these accounts as well. Here are three ways to secure your email accounts so you can rest easy knowing that your business’s secrets are safe from hackers.

Create Separate Email Accounts With Different Passwords

It’s easy for hackers to gain access to your email account, but if you have multiple email accounts? Unfortunately, keeping track of all those accounts, remembering passwords, and clicking through different platforms can take up a lot of time and cause a lot of unnecessary headaches.

Instead, allow a service provider to create and maintain multiple accounts for you. Joinesty even offers the most secure password app so you don’t have to worry about remembering the passwords for all your email accounts! All of those emails can be forwarded to one place, making it even easier to manage multiple accounts.

Make Sure Those Passwords Are Strong

Security often takes a backseat to simplicity. After all, you have to remember all those passwords! Unfortunately, simple passwords that are easy to remember are the easiest to hack.

There is an art to creating a strong password. A few tips include:

  • Make sure your password is at least 8 characters long, but 12 is even better
  • Don’t reuse the same password
  • Don’t use actual words you can find in the dictionary
  • Mix up letters, numbers, and un-alphanumeric characters throughout your password

Utilize a Second Security Step, If Possible

Hackers are figuring out ways to hack even the most complex passwords. It’s a good idea to enable a two-step verification process, if it’s available with your email provider.

This process requires you to know the email address and password, like you would expect, but it also utilizes your contact information. In order to log in, you must first have a passcode sent to your phone via text message or an alternate email address. Once that code is typed in, you can access your account.

This additional step may take some time, but it ensures that even if a hacker has figured out your password, he can’t log into your account because he doesn’t have access to the security code on your cell phone.

Setting up secure email accounts may sound like just another thing to add to your to-do list, but it pays off in the end. It ensures that you and your employees can speak with each other freely through email without worrying about the possibility of a third set of prying eyes learning all your business secrets.

 

 

 

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