it’s important for any business to focus on having up to date plans for dealing with disruptions and emergencies; business continuity should be a priority when something does wrong, which means having a clear set of resources that can be used to restore balance in the event of a problem. There are many different ways to plan for incidents, and to preserve business continuity, which can help you to save on resources and prevent long term disruptions that can hurt your bottom line. How, then, should you try to conserve your resources with regularly updated plans?
In terms of planning for an emergency, taking a pro-active approach is always recommended, as is using software like iModus to collate data and set up modules for different scenarios. Businesses should have contingencies in place for dealing with crises, and should also be able to set up clear communication channels for distributing information to employees and the public. Public bodies particularly need to have business continuity and emergency notification processes in place under the Civil Contingencies Act; regulations under Health and Safety frameworks can also be factored into business decisions, as can having contingencies for worst case scenarios and major disruptions.
Planning can involve using software to develop a store of information for employees and managers to use; this can include step by step instructions for how to deal with an emergency, as well as health and safety rules, exit and meeting points, and emergency contact lists. Templates can be used and then modified for different businesses, and can include dashboards and interfaces for quickly uploading and downloading information during a crisis.
Managers and employees need to be able to rely on a well planned set of options when they experience a problems; spending time setting up software modules and databases to provide this information should be a priority for any business, and can help to reduce the risk of longer term disruptions. This information can also be updated and reviewed after incidents occur to work out where extra planning may have been suitable.
Taking a reflective approach to how you plan for business disruptions is therefore necessary for preventing the same problems from happening again and again; this means going through and double checking that important documents are up to date and relevant to your business. Moreover, it’s necessary to have a few different options available when things go wrong – backup plans can be implemented if a crisis means that you can’t access the information you need, and can include alternative communication methods if systems have gone down.
Ultimately, having a clearly arranged set of plans means that you can save resources by allocating the right amount of funds for different scenarios; costs can be fixed when you draw up budgets, and you can ensure that business continuity can be restored much faster by having actionable plans. Careful planning for businesses means that you can better structure resources, while also using software to better predict and gauge what the ideal response should be for every situation.
About the Author: Jane is a business consultant and has spent much of his life advising on various business measures to ensure that continuity is maintained should the worst happen.